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Arts Booster Meeting Minutes

Arts Boosters MeetingNovember 5, 2009

Citipass fundraiser slow to start. All orders must be in by Thursday, November 12. Volunteers are needed to count money and collect orders. Volunteers also needed on 11/19 to distribute books to the Arts teachers.
Treasurer reported on funds in the account currently. Unaccounted for surplus to be left in the account to cover fluctuations that may occur.
Arts Boosters would like the Arts Teachers to give them dates for upcoming performances so that we may coordinate volunteers if needed.
EMMMS Chorus will be performing at Wake County Magnet Fair on November 7^th.
New Fundraising Ideas:
- Playbills for performances. Sell ads to local businesses, restaurants, parents to be printed in a playbill that will be available at all performances.
- Purchase Airograms. Shout-outs over loud speakers or on a screen.
- Ask big companies for corporate donations. VP Danette McNeil to contact Darlene Frazier regarding businesses in the Community Alliance to contact.

Next meeting on December 3, 2009, at 6:30pm.

Arts Boosters MeetingOctober 1, 2009

Treasurer Report:

The General Fund has a fairly large surplus. What to do with the surplus? Possibly get trophies for “Best Artists” at the end of the year
General Fund is a cushion and monies available for items that all the arts departments may need.

Citipass Sale- Presentation by Holly of Citipass

This year there will be order envelopes and flyers instead of the kids having a sample book
The flyers include a list of all the merchants in the Citipass book and the value of the coupons
Books are $25 each of which EMMS keeps $12.50
Cititpass Sale runs from October 22 until November 5
Holly will print a letter to parents and students about the sale and will include on the reverse side a letter from the Arts Boosters stating our mission and goals
Holly will deliver 800 order forms, envelopes, letters and flyers to Ms. Croom on October 21.
We will only accept order forms and monies beginning on November 5^th. Teachers will not touch the money and a parent will come around and collect the funds on November 5^th.
The perks of the Citipass sale for the students are as follows:
- Sell 5 books, get one free
- $15 gift certificate to the student who sells the most books for each teacher
- Any student who sells 15 or more books will be invited to a taco party

Orders will be filled on November 19^th

Budget Needs: Ms Croom presented to the Arts Boosters the projected needs of each Arts Department. They are as follows:

Orchestra - $2950
Band - $5685
Choral - $5000
Visual Arts –
- Ms. Hilton - $2000
- Ms. Croom - $2525

Drama - $7000
Dance - unknown at this time

Discussion was held about other fundraising ideas

Open donations – Email out a donation form to all Arts parents
For a $30 donation, receive a DVD of a performance. Would need a reference for a good videographer to help with this.
Coffee and Dessert sold after performances on the lawn
Ice Cream or Candy sold at lunch to the kids
Sports Cups – Plastic 18 ounce tumblers sold for $12/4pack. We would keep $4. The tumblers come in NBA, NFL, Military, and Collegiate teams. This idea was favored by everyone and Cindy Collins will take this to Mr. Livengood as a replacement fundraiser for the Cookie Dough sale in the spring.

Next Arts Booster Meeting is November 5^th at 6:30pm in the media center

Meeting was adjourned at 7:35pm

Arts Boosters Meeting

September 17, 2009

6:30pm

Welcome – Mr. Carlyle

Arts Boosters = parents + Arts Directors working for the children

Introduction of Arts Directors

Fundraising 101 – Mr. Riggs

Fundraising is an integral part of the process.

At this point the Arts Dept. has received $0 for the department

Fundraising is critical for keeping kids at EMMS

Arts Department will take donations

Every student at EMMS takes at least one art class

Any ideas to increase fundraising are welcome

Committees and Functions – Mr. Corey

Two major fundraisers

Citipass – Fall Fundraiser – These are coupon books and require a large amount of support from parents to run it

Cookie Dough – Spring Fundraiser – This requires a lot of after school help from parents

Arts Dept needs parents to act as Chaperones for performances and off campus trips

Office Roles and Elections – Ms. Rogers

o       Ms. Rogers shared how Arts Boosters enhances her classroom experience.

o       We need officers. Ms. Rogers explained the duties of each open position on the board.

§         President – runs meetings once a month, creates agenda for the Boosters meetings and stays in contact with the Art Directors via email to see what their needs and concerns may be.

§         Vice-President – assists president and will take over president in 2010-2011

§         Treasurer – will have books put in their name after contacting previous treasurer, keeps the books up to date, counts and records donations and money from fundraisers, pays any debts

o       Nominations and vote for the following officers

§         President - Cindy Collins

§         Vice president – Danette McNeil

§         Co-Treasurer – Angela Price and Debora Thomas

§         Secretary – Angie Collins (voted on last year)

o       Motion was made to have a Fall and Spring Fundraiser Chairperson

§         Fall Chairperson – Carolyn Jones

§         Spring Chairperson – Elizabeth Dukes

o       Motion was made to hold the Boosters meetings the first Thursday of each month at 6:30pm

o       Arts Department needs parents to volunteer and participate in order to be successful.

Wrap-Up – Ms. Croom

Thanks everyone for coming

Meeting adjourned at 7:17pm